Login   Register

Forgot Password

Online Preparation, E-file and Printing of Payroll Reports

What is Online E-file?

Traditionally, payroll tax information is sent to the IRS by either paper or magnetic media (tape, disks). With the advancement of the Internet, businesses and tax professionals can now communicate and exchange data with the government through the Internet. It is accurate, fast, and an acknowledgement from the IRS is provided upon receipt of the information. Online efile refers to the user preparing their returns completely through the website by using our easy to understand interface. After submission of your efile you will be able to print out copies for distribution to your employees and copies for yourself. All company and employee information is stored on the website and saves you from rekeying information for individuals from year to year or from quarter to quarter.

How Does E-file Work?

Since you will do everything at our website, you need to setup your account and enter some basic information before you can use the e-file applications. For the first-time user, the following tasks are required.

  1. Register an Account - Your e-mail address is used as your username. We will use this email address to inform you of the status of your return.
  2. Setup Company(s) - You can manage multiple companies in your account. The company information you entered can be used for all future e-file applications (941, 940, W2, etc.).
  3. Enter Employee/Payee information - If you plan to use the W2, 1099-misc or other applications where employee or payee information is required, you can enter them first. Once entered, they can be used for all future applications. You do not need to use all of the employees or payees for an e-File application. You can choose the employees/Payees for any specific e-file application.
  4. Select an e-File application - After you have established Company and Employee/Payee (if required) information, you then choose an e-File application (941, 940, W2, etc.) and start to prepare the forms for e-file.
  5. After you are done, you will submit by going through a checkout process. The total charge will be clearly shown in the "Shopping Cart" before you enter any payment information.
  6. Payments for the e-file can be made by credit card, check, or echeck. Please note that an e-file paid by check will not be processed until your check has been received.
  7. You will then be able to check the e-file Status online in your account. When you need to prepare another e-file, you will be able to select a company, an application and start to prepare a return right away.

Information on Available Federal Payroll Tax Forms for E-File

Annual Reports Quarterly Reports Other Forms

Information on Available California Payroll Tax Forms for E-File

Quarterly Reports  

Latest News

Free 2015 Paycheck Calculator to see impact on your paycheck

New  ACA information reporting, 1095-C, 1094-C

Update  W2 and  1099 MISC efiling is available for 2015

Update  Form 941X is available for year 2015

New  Convert DE 9C in Excel, ICESA, MMREF to XML

How to use eSmartPayroll

Software Download

California EDD direct filing Windows FSET software for DE9, DE9C, etc.

Prior year Withholding Calculators and eSmartForms.

Support Center

IRS Authorized E-filer: eSmart Payroll   SecurityMetrics Credit Card Safe

Payroll Home | Privacy Statement | User Agreement | FAQ | Log-In | About Us | Careers | Site Map

IRS Payroll Tax Filing Forms
Form W-4 | Form I-9 | Form 8109 Calculator | Form 941 E-File | Form 941-X E-File | Form 940 E-File
Form W-2 E-File | Form W-2c E-File | Form 1099-MISC E-File | Form 1099-MISC Correction E-File
Free 940/941 PIN Application E-File | Payroll Calculator

California Payroll Tax Filing Forms
Form DE 9C WebDirect | Form DE 9C Upload | Form DE 9 | Form DE 34 | Form DE 88 Calculator

eSmart Payroll E-File FAQ's
940/941 PIN Help | Form 941 Help | CA DE9C Help | Form W-2 Help
Form W-2c Help | 1099-MISC Help | 1099-MISC-C Help | Form W-4 Help

General eSmart Payroll FAQ's
Payroll Form Products | Payroll E-File Services | Payroll & Tax Professionals | Upload Data and E-File