Form DE-9C Payroll Filing Methods

  Online eSmartForms Magnetic Media Windows Software
How to enter data? Enter data directly, completely online Use Microsoft Word on your desktop, then upload online to e-file Use your own payroll system Use the software on your desktop, then upload online to e-file
Data e-filed to EDD? Yes Yes if you upload the data Yes if you upload the data Yes if you submit the data
E-file status? Online Online Online Online
How to print copies? Online, after checkout Print from your desktop to printer Print from your own payroll system Print from your own payroll system
Cost? (e-file charge is the same for all) Based on number of forms, volume discount Purchase eSmartForms ($15-$100), additional charge for e-file Based on annual license fee (as low as $9.95/yr) E-file charge and PDF file charge separately, print/mail options
Generally used for? One at a time, small number of forms (<30, e.g.) One form at a time or Excel import of thousands of forms One at a time or thousands of forms One at a time or thousands of forms in Excel
Pros? Simple, direct, no software to download, file to upload, etc. Full control from your desktop, print and e-file Full control from your own payroll system Full control from your desktop, print and e-file
Cons? Manual data entry, not ideal for large number of records Need Word program and enable macros, software learning Dependent Install and learn the Windows software
  Online eSmartForms Magnetic Media Windows Software