FAQs: Form 941

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What is Form 941? (back to top)

Form 941 is the employer's quarterly payroll tax return. Every employer is required to withhold a certain amount from each paycheck for income tax purposes. Form 941 is a quarterly return required from each employer to report the payroll taxes.

Can I use the same PIN that I applied for the company? (back to top)

Yes. The PIN is issued by the IRS. You can use it with any transmiter.

When is Form 941 due? (back to top)

All employers are required to file Form 941 before the end of the month following the end of the quarter. For example, the 941 return for the 2nd quarter is due before the end of July 31.

How do I prepare and e-file Form 941? (back to top)

You can prepare and e-file the form completely online at our website.

Log-in to our payroll application and start a new form 941 return and follow the on screen steps to complete an e-file.

Can I prepare and e-file multiple 941s? (back to top)

Yes, you can prepare multiple 941s completely online at our website.

What is Form 8109 - payment coupon? (back to top)

The 8109 payment coupon is used to pay federal payroll tax withheld. Many federal tax payments can also be made electronically. A business or tax professional can apply to participate in the EFTPS system to make tax payments electronically. Please visit www.eftps.gov for more details.

What is Schedule B and when do I need it? (back to top)

Depending on the amount of the payroll tax withheld, the tax is due to the IRS on a regular schedule. Typically the tax is paid on a monthly basis to the IRS. However, for some larger companies, the amount is due more frequently like semi-weekly or even the next banking day.

For businesses required to make payments semi-weekly, Schedule B (for form 941) is required to be filed together with the form 941.