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Form W-2

Filing Deadline:

2/2 Provide Copies B, C, and 2 to recipient
3/2 Paper filing of Copy A to SSA
3/31 Electronic filing to IRS

*If you e-file the W2 the W3 is not required.

Form W-2C

Filing Deadline:

W-2C can be back filed up to three years.

*If you need to file 250 or more Forms W-2c, you must file them electronically.
*Corrections reported on Form W2C may require you to file a 941X. Please consult the 941X instructions.
*If you e-file the W2C the W3C is not required.

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Form 1099-MISC

File Form 1099-MISC, Miscellaneous Income, for each non-employee paid.

Deadline

2/2 Provide Copies B and 2 to recipient
3/2 Paper filing of Copy A and Form 1096 to IRS
3/31 Electronic filing to IRS

*Form 1096 is not required if Form 1099-misc is e-filed

1099-MISC Corrections

File Form 1099-MISC Correction to correct prior year returns.

Deadline

The 1099-MISC Correction form can be back filed up to three years.
*You must provide copies of the corrected returns to the recipients

Combined Federal/State Filing program

Using e-file will allow the user to choose whether to forward your return to the State. See list of states.

Online E-File

Import Data Online

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Custom Services

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Still not sure what to do? Let a customer service representative help you get started. Call us at 408-935-8969.

Form 941, 940, 944, 941X and E-File PIN

You need to apply for a unique PIN from the IRS before you can e-file 941, 940, 944 forms.

  • "Business Tax PIN" is 10-digits and one PIN is required for each EIN (Employer Identification Number).
  • "Reporting Agent PIN" is 5-digits and is used by tax professionals.

Read More.

Deadline

1/31 Form 941 - Quarter 4 from prior year
4/30 Form 941 - Quarter 1
7/31 Form 941 - Quarter 2
10/31 Form 941 - Quarter 3
1/01 Form 940

Form 944 replaced form 941 for IRS approved, very small companies to file annually.

Form 941X correction has to be filed with a current quarter form 941.

Online E-File

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Still not sure what to do? Let a customer service representative help you get started. Call us at 408-935-8969.

Alabama

W-2 Filing Deadline:

2/2 Provide Copies B, C, and 2 to recipient
3/2 Paper filing of Copy A to SSA
3/31 Electronic filing to IRS

941

Sorry, this state does not currently support 941 E-File.

Online E-File

Import Data Online

Alaska

This state does not have state withholding.

Arizona

W-2 Filing Deadline:

2/2 Provide Copies B, C, and 2 to recipient
3/2 Paper filing of Copy A to SSA
3/31 Electronic filing to IRS

941

Sorry, this state does not currently support 941 E-File.

Online E-File

Import Data Online

Arkansas

W-2 Filing Deadline:

2/2 Provide Copies B, C, and 2 to recipient
3/2 Paper filing of Copy A to SSA
3/31 Electronic filing to IRS

941

Sorry, this state does not currently support 941 E-File.

Online E-File

Import Data Online

DE-6 Quarterly Wage & Withholding Report

Filing Deadline

1/31 Form DE-6 - Quarter 4 from prior year
4/30 Form DE-6 - Quarter 1
7/31 Form DE-6 - Quarter 2
10/31 Form DE-6 - Quarter 3

E-File is mandatory for company with more than 250 employees

California payroll reporting requirements.

DE-7 Annual Reconciliation Statement

Filing Deadline

1/31 Form DE-7

*California will discontinue Magnetic Media (disk, tape, CD, etc.) filing. Read More.

Online E-File

Import Data Online

Desktop Software

Custom Services

Contact Us

Still not sure what to do? Let a customer service representative help you get started. Call us at 408-935-8969.

Colorado

W-2 Filing Deadline:

2/2 Provide Copies B, C, and 2 to recipient
3/2 Paper filing of Copy A to SSA
3/31 Electronic filing to IRS

941

Sorry, this state does not currently support 941 E-File.

Online E-File

Import Data Online

Connecticut

W-2 Filing Deadline

2/2 Provide Copies B, C, and 2 to recipient
3/2 Paper filing of Copy A to SSA
3/31 Electronic filing to IRS

CT-941 Quarterly Wage & Withholding Report

941 Filing Deadline

1/31 Form 941 - Quarter 4 from prior year
4/30 Form 941 - Quarter 1
7/31 Form 941 - Quarter 2
10/31 Form 941 - Quarter 3

Delaware

W-2 Filing Deadline:

2/2 Provide Copies B, C, and 2 to recipient
3/2 Paper filing of Copy A to SSA
3/31 Electronic filing to IRS

941

Sorry, this state does not currently support 941 E-File.

Online E-File

Import Data Online

Washington DC

W-2 Filing Deadline:

2/2 Provide Copies B, C, and 2 to recipient
3/2 Paper filing of Copy A to SSA
3/31 Electronic filing to IRS

941

Sorry, this state does not currently support 941 E-File.

Online E-File

Import Data Online

Florida

This state does not have state withholding.

Georgia

W-2 Filing Deadline:

2/2 Provide Copies B, C, and 2 to recipient
3/2 Paper filing of Copy A to SSA
3/31 Electronic filing to IRS

941

Sorry, this state does not currently support 941 E-File.

Online E-File

Import Data Online

Hawaii

W-2 Filing Deadline:

2/2 Provide Copies B, C, and 2 to recipient
3/2 Paper filing of Copy A to SSA
3/31 Electronic filing to IRS

941

Sorry, this state does not currently support 941 E-File.

Online E-File

Import Data Online

Idaho

W-2 Filing Deadline:

2/2 Provide Copies B, C, and 2 to recipient
3/2 Paper filing of Copy A to SSA
3/31 Electronic filing to IRS

941

Sorry, this state does not currently support 941 E-File.

Online E-File

Import Data Online

Illinois

W-2 Filing Deadline

2/2 Provide Copies B, C, and 2 to recipient
3/2 Paper filing of Copy A to SSA
3/31 Electronic filing to IRS

IL-941 Quarterly Wage & Withholding Report

941 Filing Deadline

1/31 Form 941 - Quarter 4 from prior year
4/30 Form 941 - Quarter 1
7/31 Form 941 - Quarter 2
10/31 Form 941 - Quarter 3

Indiana

W-2 Filing Deadline

2/2 Provide Copies B, C, and 2 to recipient
3/2 Paper filing of Copy A to SSA
3/31 Electronic filing to IRS

IN-WH1 Quarterly Wage & Withholding Report

WH1 Filing Deadline

1/31 Form WH1 - Quarter 4 from prior year
4/30 Form WH1 - Quarter 1
7/31 Form WH1 - Quarter 2
10/31 Form WH1 - Quarter 3

Iowa

W-2 Filing Deadline:

2/2 Provide Copies B, C, and 2 to recipient
3/2 Paper filing of Copy A to SSA
3/31 Electronic filing to IRS

941

Sorry, this state does not currently support 941 E-File.

Online E-File

Import Data Online

Kansas

W-2 Filing Deadline:

2/2 Provide Copies B, C, and 2 to recipient
3/2 Paper filing of Copy A to SSA
3/31 Electronic filing to IRS

941

Sorry, this state does not currently support 941 E-File.

Online E-File

Import Data Online

Kentucky

W-2 Filing Deadline:

2/2 Provide Copies B, C, and 2 to recipient
3/2 Paper filing of Copy A to SSA
3/31 Electronic filing to IRS

941

Sorry, this state does not currently support 941 E-File.

Online E-File

Import Data Online

Louisiana

W-2 Filing Deadline:

2/2 Provide Copies B, C, and 2 to recipient
3/2 Paper filing of Copy A to SSA
3/31 Electronic filing to IRS

941

Sorry, this state does not currently support 941 E-File.

Online E-File

Import Data Online

Maine

W-2 Filing Deadline:

2/2 Provide Copies B, C, and 2 to recipient
3/2 Paper filing of Copy A to SSA
3/31 Electronic filing to IRS

941

Sorry, this state does not currently support 941 E-File.

Online E-File

Import Data Online

Maryland

W-2 Filing Deadline:

2/2 Provide Copies B, C, and 2 to recipient
3/2 Paper filing of Copy A to SSA
3/31 Electronic filing to IRS

941

Sorry, this state does not currently support 941 E-File.

Online E-File

Import Data Online

Massachusetts

W-2 Filing Deadline

2/2 Provide Copies B, C, and 2 to recipient
3/2 Paper filing of Copy A to SSA
3/31 Electronic filing to IRS

MA-941 Quarterly Wage & Withholding Report

941 Filing Deadline

1/31 Form 941 - Quarter 4 from prior year
4/30 Form 941 - Quarter 1
7/31 Form 941 - Quarter 2
10/31 Form 941 - Quarter 3

Michigan

W-2 Filing Deadline:

2/2 Provide Copies B, C, and 2 to recipient
3/2 Paper filing of Copy A to SSA
3/31 Electronic filing to IRS

941

Sorry, this state does not currently support 941 E-File.

Online E-File

Import Data Online

Minnesota

W-2 Filing Deadline

2/2 Provide Copies B, C, and 2 to recipient
3/2 Paper filing of Copy A to SSA
3/31 Electronic filing to IRS

Minnesota's Quartery UI Wage Reporting

Filing Deadline

1/31 Quarter 4 from prior year
4/30 Quarter 1
7/31 Quarter 2
10/31 Quarter 3

eSmart Payroll provides two methods for filing MN Unemployment Insurance wages.

  1. Import data via an Excel form
  2. or manual data entry online

Online E-File

Import Data Online

Mississippi

W-2 Filing Deadline:

2/2 Provide Copies B, C, and 2 to recipient
3/2 Paper filing of Copy A to SSA
3/31 Electronic filing to IRS

941

Sorry, this state does not currently support 941 E-File.

Online E-File

Import Data Online

Missouri

W-2 Filing Deadline:

2/2 Provide Copies B, C, and 2 to recipient
3/2 Paper filing of Copy A to SSA
3/31 Electronic filing to IRS

941

Sorry, this state does not currently support 941 E-File.

Online E-File

Import Data Online

Montana

W-2 Filing Deadline:

2/2 Provide Copies B, C, and 2 to recipient
3/2 Paper filing of Copy A to SSA
3/31 Electronic filing to IRS

941

Sorry, this state does not currently support 941 E-File.

Online E-File

Import Data Online

Nebraska

W-2 Filing Deadline:

2/2 Provide Copies B, C, and 2 to recipient
3/2 Paper filing of Copy A to SSA
3/31 Electronic filing to IRS

941

Sorry, this state does not currently support 941 E-File.

Online E-File

Import Data Online

Nevada

This state does not have state withholding.

New Hampshire

This state does not have state withholding.

New Jersey

W-2 Filing Deadline:

2/2 Provide Copies B, C, and 2 to recipient
3/2 Paper filing of Copy A to SSA
3/31 Electronic filing to IRS

941

Sorry, this state does not currently support 941 E-File.

Online E-File

Import Data Online

New Mexico

W-2 Filing Deadline

2/2 Provide Copies B, C, and 2 to recipient
3/2 Paper filing of Copy A to SSA
3/31 Electronic filing to IRS

Online E-File

New York

W-2 Filing Deadline:

2/2 Provide Copies B, C, and 2 to recipient
3/2 Paper filing of Copy A to SSA
3/31 Electronic filing to IRS

941

Sorry, this state does not currently support 941 E-File.

Online E-File

Import Data Online

North Carolina

W-2 Filing Deadline:

2/2 Provide Copies B, C, and 2 to recipient
3/2 Paper filing of Copy A to SSA
3/31 Electronic filing to IRS

941

Sorry, this state does not currently support 941 E-File.

Online E-File

Import Data Online

North Dakota

W-2 Filing Deadline:

2/2 Provide Copies B, C, and 2 to recipient
3/2 Paper filing of Copy A to SSA
3/31 Electronic filing to IRS

941

Sorry, this state does not currently support 941 E-File.

Online E-File

Import Data Online

Ohio

W-2 Filing Deadline:

2/2 Provide Copies B, C, and 2 to recipient
3/2 Paper filing of Copy A to SSA
3/31 Electronic filing to IRS

941

Sorry, this state does not currently support 941 E-File.

Online E-File

Import Data Online

Oklahoma

W-2 Filing Deadline:

2/2 Provide Copies B, C, and 2 to recipient
3/2 Paper filing of Copy A to SSA
3/31 Electronic filing to IRS

941

Sorry, this state does not currently support 941 E-File.

Online E-File

Import Data Online

Oregon

W-2 Filing Deadline:

2/2 Provide Copies B, C, and 2 to recipient
3/2 Paper filing of Copy A to SSA
3/31 Electronic filing to IRS

941

Sorry, this state does not currently support 941 E-File.

Online E-File

Import Data Online

Pennsylvania

W-2 Filing Deadline

2/2 Provide Copies B, C, and 2 to recipient
3/2 Paper filing of Copy A to SSA
3/31 Electronic filing to IRS

PA-W3 Quarterly Wage & Withholding Report

Filing Deadline

1/31 Form W3 - Quarter 4 from prior year
4/30 Form W3 - Quarter 1
7/31 Form W3 - Quarter 2
10/31 Form W3 - Quarter 3

Rhode Island

W-2 Filing Deadline:

2/2 Provide Copies B, C, and 2 to recipient
3/2 Paper filing of Copy A to SSA
3/31 Electronic filing to IRS

941

Sorry, this state does not currently support 941 E-File.

Online E-File

Import Data Online

South Carolina

W-2 Filing Deadline:

2/2 Provide Copies B, C, and 2 to recipient
3/2 Paper filing of Copy A to SSA
3/31 Electronic filing to IRS

941

Sorry, this state does not currently support 941 E-File.

Online E-File

Import Data Online

South Dakota

This state does not have state withholding.

Tennessee

This state does not have state withholding.

Texas

This state does not have state withholding.

Utah

W-2 Filing Deadline:

2/2 Provide Copies B, C, and 2 to recipient
3/2 Paper filing of Copy A to SSA
3/31 Electronic filing to IRS

941

Sorry, this state does not currently support 941 E-File.

Online E-File

Import Data Online

Vermont

W-2 Filing Deadline:

2/2 Provide Copies B, C, and 2 to recipient
3/2 Paper filing of Copy A to SSA
3/31 Electronic filing to IRS

941

Sorry, this state does not currently support 941 E-File.

Online E-File

Import Data Online

Virginia

W-2 Filing Deadline:

2/2 Provide Copies B, C, and 2 to recipient
3/2 Paper filing of Copy A to SSA
3/31 Electronic filing to IRS

941

Sorry, this state does not currently support 941 E-File.

Online E-File

Import Data Online

Washington

This state does not have state withholding.

West Virginia

W-2 Filing Deadline:

2/2 Provide Copies B, C, and 2 to recipient
3/2 Paper filing of Copy A to SSA
3/31 Electronic filing to IRS

941

Sorry, this state does not currently support 941 E-File.

Online E-File

Import Data Online

WI-WT6 Quarterly Wage & Withholding Report

Filing Deadline

1/31 Form WT6 - Quarter 4 from prior year
4/30 Form WT6 - Quarter 1
7/31 Form WT6 - Quarter 2
10/31 Form WT6 - Quarter 3

Wyoming

This state does not have state withholding.

Latest News
NEW! CA Withholding Tax
The temporary withholding tax rate increase will be in effect for Nov. & Dec. 2009 More Info

Illinois IL-941
E-File for IL-941 is now available... E-File Now


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