Form W-2
Filing Deadline:
| 2/2 | Provide Copies B, C, and 2 to recipient |
| 3/2 | Paper filing of Copy A to SSA |
| 3/31 | Electronic filing to IRS |
*If you e-file the W2 the W3 is not required.
Form W-2C
Filing Deadline:
W-2C can be back filed up to three years.
*If you need to file 250 or more Forms W-2c, you must file them electronically.
*Corrections reported on Form W2C may require you to file a 941X. Please consult the 941X instructions.
*If you e-file the W2C the W3C is not required.
Online E-File
Import Data Online
Custom Services
Contact UsStill not sure what to do? Let a customer service representative help you get started. Call us at 408-935-8969. |
Form 1099-MISC
File Form 1099-MISC, Miscellaneous Income, for each non-employee paid.
Deadline
| 2/2 | Provide Copies B and 2 to recipient |
| 3/2 | Paper filing of Copy A and Form 1096 to IRS |
| 3/31 | Electronic filing to IRS |
*Form 1096 is not required if Form 1099-misc is e-filed
1099-MISC Corrections
File Form 1099-MISC Correction to correct prior year returns.
Deadline
The 1099-MISC Correction form can be back filed up to three years.
*You must provide copies of the corrected returns to the recipients
Combined Federal/State Filing program
Using e-file will allow the user to choose whether to forward your return to the State. See list of states.
Online E-File
Import Data Online
Desktop Software
Custom Services
Contact UsStill not sure what to do? Let a customer service representative help you get started. Call us at 408-935-8969. |
Form 941, 940, 944, 941X and E-File PIN
You need to apply for a unique PIN from the IRS before you can e-file 941, 940, 944 forms.
- "Business Tax PIN" is 10-digits and one PIN is required for each EIN (Employer Identification Number).
- "Reporting Agent PIN" is 5-digits and is used by tax professionals.
Deadline
| 1/31 | Form 941 - Quarter 4 from prior year |
| 4/30 | Form 941 - Quarter 1 |
| 7/31 | Form 941 - Quarter 2 |
| 10/31 | Form 941 - Quarter 3 |
| 1/01 | Form 940 |
Form 944 replaced form 941 for IRS approved, very small companies to file annually.
Form 941X correction has to be filed with a current quarter form 941.
Online E-File
Custom Services
Contact UsStill not sure what to do? Let a customer service representative help you get started. Call us at 408-935-8969. |
Alabama
W-2 Filing Deadline:
| 2/2 | Provide Copies B, C, and 2 to recipient |
| 3/2 | Paper filing of Copy A to SSA |
| 3/31 | Electronic filing to IRS |
941
Sorry, this state does not currently support 941 E-File.
Alaska
This state does not have state withholding.
Arizona
W-2 Filing Deadline:
| 2/2 | Provide Copies B, C, and 2 to recipient |
| 3/2 | Paper filing of Copy A to SSA |
| 3/31 | Electronic filing to IRS |
941
Sorry, this state does not currently support 941 E-File.
Arkansas
W-2 Filing Deadline:
| 2/2 | Provide Copies B, C, and 2 to recipient |
| 3/2 | Paper filing of Copy A to SSA |
| 3/31 | Electronic filing to IRS |
941
Sorry, this state does not currently support 941 E-File.
DE-6 Quarterly Wage & Withholding Report
Filing Deadline
| 1/31 | Form DE-6 - Quarter 4 from prior year |
| 4/30 | Form DE-6 - Quarter 1 |
| 7/31 | Form DE-6 - Quarter 2 |
| 10/31 | Form DE-6 - Quarter 3 |
E-File is mandatory for company with more than 250 employees
California payroll reporting requirements.
DE-7 Annual Reconciliation Statement
Filing Deadline
| 1/31 | Form DE-7 |
*California will discontinue Magnetic Media (disk, tape, CD, etc.) filing. Read More.
Online E-File
Import Data Online
Desktop Software
Custom Services
Contact UsStill not sure what to do? Let a customer service representative help you get started. Call us at 408-935-8969. |
Colorado
W-2 Filing Deadline:
| 2/2 | Provide Copies B, C, and 2 to recipient |
| 3/2 | Paper filing of Copy A to SSA |
| 3/31 | Electronic filing to IRS |
941
Sorry, this state does not currently support 941 E-File.
Connecticut
W-2 Filing Deadline
| 2/2 | Provide Copies B, C, and 2 to recipient |
| 3/2 | Paper filing of Copy A to SSA |
| 3/31 | Electronic filing to IRS |
CT-941 Quarterly Wage & Withholding Report
941 Filing Deadline
| 1/31 | Form 941 - Quarter 4 from prior year |
| 4/30 | Form 941 - Quarter 1 |
| 7/31 | Form 941 - Quarter 2 |
| 10/31 | Form 941 - Quarter 3 |
Delaware
W-2 Filing Deadline:
| 2/2 | Provide Copies B, C, and 2 to recipient |
| 3/2 | Paper filing of Copy A to SSA |
| 3/31 | Electronic filing to IRS |
941
Sorry, this state does not currently support 941 E-File.
Washington DC
W-2 Filing Deadline:
| 2/2 | Provide Copies B, C, and 2 to recipient |
| 3/2 | Paper filing of Copy A to SSA |
| 3/31 | Electronic filing to IRS |
941
Sorry, this state does not currently support 941 E-File.
Florida
This state does not have state withholding.
Georgia
W-2 Filing Deadline:
| 2/2 | Provide Copies B, C, and 2 to recipient |
| 3/2 | Paper filing of Copy A to SSA |
| 3/31 | Electronic filing to IRS |
941
Sorry, this state does not currently support 941 E-File.
Hawaii
W-2 Filing Deadline:
| 2/2 | Provide Copies B, C, and 2 to recipient |
| 3/2 | Paper filing of Copy A to SSA |
| 3/31 | Electronic filing to IRS |
941
Sorry, this state does not currently support 941 E-File.
Idaho
W-2 Filing Deadline:
| 2/2 | Provide Copies B, C, and 2 to recipient |
| 3/2 | Paper filing of Copy A to SSA |
| 3/31 | Electronic filing to IRS |
941
Sorry, this state does not currently support 941 E-File.
Illinois
W-2 Filing Deadline
| 2/2 | Provide Copies B, C, and 2 to recipient |
| 3/2 | Paper filing of Copy A to SSA |
| 3/31 | Electronic filing to IRS |
IL-941 Quarterly Wage & Withholding Report
941 Filing Deadline
| 1/31 | Form 941 - Quarter 4 from prior year |
| 4/30 | Form 941 - Quarter 1 |
| 7/31 | Form 941 - Quarter 2 |
| 10/31 | Form 941 - Quarter 3 |
Indiana
W-2 Filing Deadline
| 2/2 | Provide Copies B, C, and 2 to recipient |
| 3/2 | Paper filing of Copy A to SSA |
| 3/31 | Electronic filing to IRS |
IN-WH1 Quarterly Wage & Withholding Report
WH1 Filing Deadline
| 1/31 | Form WH1 - Quarter 4 from prior year |
| 4/30 | Form WH1 - Quarter 1 |
| 7/31 | Form WH1 - Quarter 2 |
| 10/31 | Form WH1 - Quarter 3 |
Iowa
W-2 Filing Deadline:
| 2/2 | Provide Copies B, C, and 2 to recipient |
| 3/2 | Paper filing of Copy A to SSA |
| 3/31 | Electronic filing to IRS |
941
Sorry, this state does not currently support 941 E-File.
Kansas
W-2 Filing Deadline:
| 2/2 | Provide Copies B, C, and 2 to recipient |
| 3/2 | Paper filing of Copy A to SSA |
| 3/31 | Electronic filing to IRS |
941
Sorry, this state does not currently support 941 E-File.
Kentucky
W-2 Filing Deadline:
| 2/2 | Provide Copies B, C, and 2 to recipient |
| 3/2 | Paper filing of Copy A to SSA |
| 3/31 | Electronic filing to IRS |
941
Sorry, this state does not currently support 941 E-File.
Louisiana
W-2 Filing Deadline:
| 2/2 | Provide Copies B, C, and 2 to recipient |
| 3/2 | Paper filing of Copy A to SSA |
| 3/31 | Electronic filing to IRS |
941
Sorry, this state does not currently support 941 E-File.
Maine
W-2 Filing Deadline:
| 2/2 | Provide Copies B, C, and 2 to recipient |
| 3/2 | Paper filing of Copy A to SSA |
| 3/31 | Electronic filing to IRS |
941
Sorry, this state does not currently support 941 E-File.
Maryland
W-2 Filing Deadline:
| 2/2 | Provide Copies B, C, and 2 to recipient |
| 3/2 | Paper filing of Copy A to SSA |
| 3/31 | Electronic filing to IRS |
941
Sorry, this state does not currently support 941 E-File.
Massachusetts
W-2 Filing Deadline
| 2/2 | Provide Copies B, C, and 2 to recipient |
| 3/2 | Paper filing of Copy A to SSA |
| 3/31 | Electronic filing to IRS |
MA-941 Quarterly Wage & Withholding Report
941 Filing Deadline
| 1/31 | Form 941 - Quarter 4 from prior year |
| 4/30 | Form 941 - Quarter 1 |
| 7/31 | Form 941 - Quarter 2 |
| 10/31 | Form 941 - Quarter 3 |
Michigan
W-2 Filing Deadline:
| 2/2 | Provide Copies B, C, and 2 to recipient |
| 3/2 | Paper filing of Copy A to SSA |
| 3/31 | Electronic filing to IRS |
941
Sorry, this state does not currently support 941 E-File.
Minnesota
W-2 Filing Deadline
| 2/2 | Provide Copies B, C, and 2 to recipient |
| 3/2 | Paper filing of Copy A to SSA |
| 3/31 | Electronic filing to IRS |
Minnesota's Quartery UI Wage Reporting
Filing Deadline
| 1/31 | Quarter 4 from prior year |
| 4/30 | Quarter 1 |
| 7/31 | Quarter 2 |
| 10/31 | Quarter 3 |
eSmart Payroll provides two methods for filing MN Unemployment Insurance wages.
- Import data via an Excel form
- or manual data entry online
Mississippi
W-2 Filing Deadline:
| 2/2 | Provide Copies B, C, and 2 to recipient |
| 3/2 | Paper filing of Copy A to SSA |
| 3/31 | Electronic filing to IRS |
941
Sorry, this state does not currently support 941 E-File.
Missouri
W-2 Filing Deadline:
| 2/2 | Provide Copies B, C, and 2 to recipient |
| 3/2 | Paper filing of Copy A to SSA |
| 3/31 | Electronic filing to IRS |
941
Sorry, this state does not currently support 941 E-File.
Montana
W-2 Filing Deadline:
| 2/2 | Provide Copies B, C, and 2 to recipient |
| 3/2 | Paper filing of Copy A to SSA |
| 3/31 | Electronic filing to IRS |
941
Sorry, this state does not currently support 941 E-File.
Nebraska
W-2 Filing Deadline:
| 2/2 | Provide Copies B, C, and 2 to recipient |
| 3/2 | Paper filing of Copy A to SSA |
| 3/31 | Electronic filing to IRS |
941
Sorry, this state does not currently support 941 E-File.
Nevada
This state does not have state withholding.
New Hampshire
This state does not have state withholding.
New Jersey
W-2 Filing Deadline:
| 2/2 | Provide Copies B, C, and 2 to recipient |
| 3/2 | Paper filing of Copy A to SSA |
| 3/31 | Electronic filing to IRS |
941
Sorry, this state does not currently support 941 E-File.
New Mexico
W-2 Filing Deadline
| 2/2 | Provide Copies B, C, and 2 to recipient |
| 3/2 | Paper filing of Copy A to SSA |
| 3/31 | Electronic filing to IRS |
Online E-File
New York
W-2 Filing Deadline:
| 2/2 | Provide Copies B, C, and 2 to recipient |
| 3/2 | Paper filing of Copy A to SSA |
| 3/31 | Electronic filing to IRS |
941
Sorry, this state does not currently support 941 E-File.
North Carolina
W-2 Filing Deadline:
| 2/2 | Provide Copies B, C, and 2 to recipient |
| 3/2 | Paper filing of Copy A to SSA |
| 3/31 | Electronic filing to IRS |
941
Sorry, this state does not currently support 941 E-File.
North Dakota
W-2 Filing Deadline:
| 2/2 | Provide Copies B, C, and 2 to recipient |
| 3/2 | Paper filing of Copy A to SSA |
| 3/31 | Electronic filing to IRS |
941
Sorry, this state does not currently support 941 E-File.
Ohio
W-2 Filing Deadline:
| 2/2 | Provide Copies B, C, and 2 to recipient |
| 3/2 | Paper filing of Copy A to SSA |
| 3/31 | Electronic filing to IRS |
941
Sorry, this state does not currently support 941 E-File.
Oklahoma
W-2 Filing Deadline:
| 2/2 | Provide Copies B, C, and 2 to recipient |
| 3/2 | Paper filing of Copy A to SSA |
| 3/31 | Electronic filing to IRS |
941
Sorry, this state does not currently support 941 E-File.
Oregon
W-2 Filing Deadline:
| 2/2 | Provide Copies B, C, and 2 to recipient |
| 3/2 | Paper filing of Copy A to SSA |
| 3/31 | Electronic filing to IRS |
941
Sorry, this state does not currently support 941 E-File.
Pennsylvania
W-2 Filing Deadline
| 2/2 | Provide Copies B, C, and 2 to recipient |
| 3/2 | Paper filing of Copy A to SSA |
| 3/31 | Electronic filing to IRS |
PA-W3 Quarterly Wage & Withholding Report
Filing Deadline
| 1/31 | Form W3 - Quarter 4 from prior year |
| 4/30 | Form W3 - Quarter 1 |
| 7/31 | Form W3 - Quarter 2 |
| 10/31 | Form W3 - Quarter 3 |
Rhode Island
W-2 Filing Deadline:
| 2/2 | Provide Copies B, C, and 2 to recipient |
| 3/2 | Paper filing of Copy A to SSA |
| 3/31 | Electronic filing to IRS |
941
Sorry, this state does not currently support 941 E-File.
South Carolina
W-2 Filing Deadline:
| 2/2 | Provide Copies B, C, and 2 to recipient |
| 3/2 | Paper filing of Copy A to SSA |
| 3/31 | Electronic filing to IRS |
941
Sorry, this state does not currently support 941 E-File.
South Dakota
This state does not have state withholding.
Tennessee
This state does not have state withholding.
Texas
This state does not have state withholding.
Utah
W-2 Filing Deadline:
| 2/2 | Provide Copies B, C, and 2 to recipient |
| 3/2 | Paper filing of Copy A to SSA |
| 3/31 | Electronic filing to IRS |
941
Sorry, this state does not currently support 941 E-File.
Vermont
W-2 Filing Deadline:
| 2/2 | Provide Copies B, C, and 2 to recipient |
| 3/2 | Paper filing of Copy A to SSA |
| 3/31 | Electronic filing to IRS |
941
Sorry, this state does not currently support 941 E-File.
Virginia
W-2 Filing Deadline:
| 2/2 | Provide Copies B, C, and 2 to recipient |
| 3/2 | Paper filing of Copy A to SSA |
| 3/31 | Electronic filing to IRS |
941
Sorry, this state does not currently support 941 E-File.
Washington
This state does not have state withholding.
West Virginia
W-2 Filing Deadline:
| 2/2 | Provide Copies B, C, and 2 to recipient |
| 3/2 | Paper filing of Copy A to SSA |
| 3/31 | Electronic filing to IRS |
941
Sorry, this state does not currently support 941 E-File.
WI-WT6 Quarterly Wage & Withholding Report
Filing Deadline
| 1/31 | Form WT6 - Quarter 4 from prior year |
| 4/30 | Form WT6 - Quarter 1 |
| 7/31 | Form WT6 - Quarter 2 |
| 10/31 | Form WT6 - Quarter 3 |
Wyoming
This state does not have state withholding.
